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Degree Committee for the Faculty of Earth Sciences & Geography


Before incurring any expenses connected with the viva, please do read the Additional Information guide so you are aware of what expenses can be reimbursed.

Please complete and return your claim form for postgraduate research courses with your reports, or as soon afterwards as possible, to the Degree Committee office. Electronic copies of the claim form and receipts are acceptable. Payments are authorised by the Degree Committee but made by Student Registry; in busy periods payment can take up to 12 weeks. If you have not received payment within twelve weeks of submitting your reports, please let us know.

All examiners, whether internal or external, University Officers or not, can claim a fee for examining a thesis for these research degrees. You have the option of paying your fee directly to your instituion if you wish. Please submit a completed claim form, even if you do not have expenses, otherwise we cannot pay the fee. Fees are only taxed at source for examiners who are University of Cambridge members of staff.

External examiners may submit receipts to request reimbursement for reasonable travel expenses and one night's accommodation in Cambridge, within set within set financial limits specified by the University. We ask that examiners staying in College accommodation settle their own account then submit receipts to request reimbursement (mechanisms for invoice payments are not straightforward). If you have a long journey to the viva that requires two or more nights' accommodation, please discuss arrangements with the Degree Committee in advance of making reservations.

Internal examiners may submit receipts to claim for a meal shared with the External Examiner or for payments made on behalf of the external (e.g. booking a college guest room). Expenses cannot be claimed for entertaining students or supervisors under any circumstances. If in doubt, please ask us.


Please note that we cannot proceed with payment unless you have:

  • provided the personal information and NI number on page 1
  • provided either your University of Cambridge employment number or your bank details
  • signed and dated the claim form
  • attached ALL receipts for expenses and kept within the specified limits
  • sent us your examination reports

If you can't find the page you are looking for or find a broken link do let us know (please use the email link in the 'Contact us' section below).

Office closures

The Degree Committee for the Faculty of Earth Sciences and Geography will be closed from 5pm on Thursday 28 March 2024 and will reopen again on Tuesday 2 April 2024.
Research degree theses should still be submitted by your submission deadline even if that falls over the holiday period.